Privacy Policy

1. Introduction

Welcome to the Doctor Suite Partner Portal ("we," "our," "us"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our partner portal. We are a sole proprietorship based in India. Please read this Privacy Policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site.

2. Independent Partner Status

Please note that the Doctor Suite Partner Portal is designed strictly for commission-based independent partners. Users of this portal are not our employees, and we do not provide salaries, employment benefits, insurance, or worker's compensation. Any information collected is for the sole purpose of facilitating this independent contractor relationship, tracking leads, and processing commission payouts.

3. Information We Collect

We may collect information about you in a variety of ways. The information we may collect includes:

Personal Data

Personally identifiable information, such as your name, email address, phone number, city, and professional experience, that you voluntarily give to us when you register for an account or communicate with us.

Derivative Data

Information our servers automatically collect when you access the portal, such as your IP address, your browser type, your operating system, your access times, and the pages you have viewed directly before and after accessing the portal.

Financial Data

Bank account details collected specifically and solely for the purpose of processing your commission payouts. We do not collect credit card information or other payment methods, as you do not make payments to us.

4. How We Use Your Information

Having accurate information about you permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the portal to:

• Create and manage your partner account.
• Track your clinic visits, software demos, and lead status.
• Calculate and process commission payouts.
• Email you regarding your account, leads, or commission status.
• Respond to your inquiries and offer customer support.
• Monitor and analyze usage and trends to improve your experience.
• Prevent fraudulent transactions, monitor against theft, and protect against criminal activity.

5. Legal Basis for Processing

In compliance with applicable data protection laws, our legal basis for processing your personal information includes:

• Consent: When you give us explicit consent to process your data.
• Contractual Necessity: When processing is necessary to fulfill our obligations under the independent partner agreement (e.g., paying commissions).
• Legitimate Interests: When necessary for our legitimate business interests, such as improving our platform and preventing fraud, provided these interests do not override your fundamental rights.

6. Cookies and Analytics

We use strictly necessary cookies to maintain your login session and secure your account. We may also use basic analytics to understand how our portal is used. We do not use tracking cookies for third-party advertising.

7. Disclosure of Your Information

We may share information we have collected about you in certain situations. Your information may be disclosed as follows:

• By Law or to Protect Rights: If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law, rule, or regulation.
• Third-Party Service Providers: We may share your information with third parties that perform services for us or on our behalf, including payment processing, data analysis, email delivery, hosting services, and customer service.
• Business Transfers: If we reorganize or sell all or a portion of our assets, undergo a merger, or are acquired by another entity, we may transfer your information to the successor entity.

8. Data Security

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.

9. Data Retention

We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Policy, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).

10. Your Privacy Rights

Depending on your location and applicable laws, you may have the right to:

• Request access to the personal data we hold about you.
• Request that we correct any inaccurate or incomplete personal data.
• Request that we delete your personal data.
• Object to the processing of your personal data.
• Request the restriction of processing of your personal data.

11. Account Deletion

If you would at any time like to review or change the information in your account or terminate your account, you may contact us using the contact information provided below. Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases. However, some information may be retained in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our terms, and/or comply with legal requirements.

12. Children's Privacy

The portal is intended for professional use by individuals who are at least 18 years of age. We do not knowingly solicit information from or market to children under the age of 18. If we learn that we have collected personal information from a child under age 18 without verification of parental consent, we will delete that information as quickly as possible.

13. International Transfers

We are a sole proprietorship based in Gonda, Uttar Pradesh, India. Your information may be transferred to, and maintained on, computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those from your jurisdiction. By using the portal, you consent to this transfer.

14. Third-Party Websites

The portal may contain links to third-party websites and applications of interest. Once you have used these links to leave the portal, any information you provide to these third parties is not covered by this Privacy Policy, and we cannot guarantee the safety and privacy of your information.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be indicated by an updated "Effective Date" at the top of this policy, and the updated version will be effective as soon as it is accessible. We encourage you to review this Privacy Policy frequently to be informed of how we are protecting your information.

16. Contact Us

If you have questions or comments about this Privacy Policy, please contact us at:

Doctor Suite Partner Portal
Gonda, Uttar Pradesh, India
Email: contact@doctorsuite.in (or contact your designated regional manager)